Creating an Email Signature for Microsoft Outlook

I remember when creating a professional-looking signature in Microsoft Outlook required knowledge of HTML (the language behind an internet page) or hiring someone to code the information and a website to host your images.

I’m so glad those days are gone!

Today, the process is much simpler; it took me 10 minutes after reading the directions and watching the instructions.

You can create any number of signature blocks in Outlook. Your salutation will automatically appear on your next email without you having to rewrite it or your name. Plus, your signature can contain all your professional information along with links to your social networking sites.

If you have different email addresses, either for work, volunteering, play, or personal emails, you can easily set up each email address to automatically pick up the appropriate signature (or none at all).

What you’ll need:

1) Your name, title, your image, and full links to Facebook, LinkedIn, and Twitter accounts.  You can add more social networking sites, but would need their images, too.

2) If you use Outlook.com, these are the directions.  However, if you’re using the desktop version of Outlook or an older version of the Outlook Desktop, then go directly to this page for the directions on both the newer and older editions.

3) Design your template to use as a signature, or you can start with one of the many templates that Microsoft offers.  You can remove whatever information you don’t need…and make sure to delete outdated platforms like GooglePlus. Download email signature templates here.

Bonus:  If you write an email newsletter, what I did, was to copy and past my new signature to the bottom of the HTML based email!  One thing (an email signature) used 2 ways.

(c) 2022  Elevating Your Business, Maria Marsala